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Publishing Partner Program Eligibility

The BookBaby Partner Program is open to publishers, authors, editors, designers, publicists and any individual or company engaged in the book publishing industry. The program is available for partners residing in the United States with a valid Taxpayer ID. Residents outside of the US are eligible to enroll if they have a valid US Taxpayer ID.

Terms of Agreement

The term of this Partner Program agreement commences upon BookBaby’s acceptance of the Partner’s enrollment application. Either party may terminate this agreement and a Partner’s participation in the program at any time, with or without cause, with notice thereafter in writing via mail or email. Partner referrals accepted prior to termination shall continue to be covered by this agreement.

Basic Agreements

BookBaby agrees to:

  • Pay a Partner a referral commission on the first $100+ publishing order for new BookBaby clients under the rates and terms described below.

Partner agrees to:

  • Refer new clients to BookBaby for self publishing services including editing, eBook conversion and distribution, book formatting (typesetting), cover design, book printing, print on demand distribution and marketing services.
  • Provide and maintain on file with BookBaby the current Partner address and other contact information, including Partner’s federal tax identification number.

Partner Enrollment

Prospective Publishing Partners must submit all information as required at URL including name, address, phone number, and payment information. BookBaby Partner Commissions are paid either through ACH or PayPal account. No other payment forms are permitted including checks.

Every Publishing Partner is required to download, fill out and submit to BookBaby an IRS Form W-9, Request for Taxpayer Identification Number and Certification. Failure to submit IRS Form W-9 within 90 days of their first commission will result in forfeiture of the commission and a change of Publishing Partner status to “Inactive”.

BookBaby will notify Publishing Partners of their acceptance into the program via email.

Partner Referrals

There are two ways that Publishing Partners can register referral clients and be eligible for commissions.

1. A Partner can register a client referral through the Referral Registration page at URL. This is the only method that will link a prospective client referral to your Publishing Partner account prior to a referred client commencing a publishing project with BookBaby. No email, phone calls or other communication with BookBaby can establish a Publishing Partner referral.

Partners must provide BookBaby with all required client referral information including name, mailing address, email address and phone number.

Linked referral clients can submit projects through the Publishing Partner’s Referring page (see below) or directly to BookBaby through its website or phone calls to publishing specialists.

IMPORTANT: Publishing Partners referrals and commissions are only open to new BookBaby publishing clients. If the exact name, email address or phone number already exists in the BookBaby author or prospect database at the time of the attempted registration your referral link will not be valid. You will be notified of the unsuccessful attempt at the time of the attempted registration.

2. Each successfully enrolled Publishing Partner will be provided with a unique URL. This is a BookBaby provided page that contains coding instructions that link your Partner account to the prospective referral client. When your prospective clients click on the “Get Started” button, their accounts will be automatically linked to the Publishing Partner when they create a new BookBaby account. This is the page URL that you should share to any prospective referral clients.

IMPORTANT: Publishing Partners referrals and commissions are only open to new BookBaby publishing clients. If the exact name, email address or phone number already exists in the BookBaby author or prospect database at the time when the referral is attempting to register you are not eligible for any Publishing Partner commissions from this client. You will not be notified of the unsuccessful attempt at the time of the attempted registration.

Referral Commissions

A Partner shall be entitled to a one-time referral commission for referred client projects that exceed $100 that have been completed, produced and paid in full. The commission rate is 10% on all BookBaby products and services, net of any client discounts and shipping. Only one commission will be paid to Partners per each referred client. Commissions are not paid on reorders or additional projects purchased by the referred client.

A Partner can view client projects referred and completed, and payment status by visiting URL.

BookBaby is not responsible for any referrals that are not linked to a Partner for any reason, without limitation including any inaccurate information provided by the Partner and/or the client such as incorrect client names or contact information.

Payment Procedures and Forfeitures

BookBaby will issue a commission confirmation via the Partner’s email address on record within five (5) days after the completion of the qualified order linked to Partner. If the Publishing Partner has uploaded an accurate IRS Form W-9 to BookBaby, the referral commission payment will be sent via the Partner’s registered payment information, either ACH or PayPal.

IMPORTANT: If the Publishing Partner has not completed and uploaded IRS Form W-9 to BookBaby, your commission will be placed on hold. BookBaby will notify the partner via email of the hold status of the commission and instructions to provide IRS Form W-9. BookBaby will send at least three (3) emails to the Publishing Partner’s address requesting the documents needed.

If the Publishing Partner fails to upload IRS Form W-9 after 90 days of the completion of the qualified order, the Partner will forfeit this commission. In addition, the Partner’s account will be sent to Inactive. Partners that are in Inactive status are no longer able to register or be eligible for new Partner commissions. Partners can regain Active status once they have supplied BookBaby with IRS Form W-9.

If Partners fail to upload IRS Form W-9 within 365 days of Publishing Partner Program enrollment, their account will be cancelled and they will be notified via email of the cancellation status.

Inquiries regarding commission payments may be made via email to [email protected]

Partner Information Changes

It is the Partner’s responsibility to notify BookBaby of any changes in business name, contacts, address, phone, email, banking information or PayPal account information. BookBaby will send all correspondence to the most recent information provided by the Partner and will not be responsible for outdated account information.

General

The terms and conditions of the BookBaby’ Partner Program are subject to change and termination without notice, except for referral projects accepted by BookBaby prior to the effective date of such changes or termination. Any changes to the terms of Partner Program on the BookBaby’ website shall be deemed adequate and full notice to all Partners. The terms hereof cannot be modified except through this website or a writing signed by the President of BookBaby.

This agreement shall be governed under the laws of the State of New Jersey, and unless BookBaby elects otherwise, any dispute under this agreement shall be resolved only in the courts located in the State of New Jersey to which jurisdiction all Partners hereby submit.

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